Self-archiving, or parallel publishing, (Green OA) means depositing a version of a publication, according to the publisher’s permission, in a subject-specific or institutional open access repository.
Self-archiving is part of the publication data collection process at Turku UAS.
Turku UAS author, proceed as follows:
Turku UAS library verifies and checks self-archiving policies for you, and deposits the publication version in Turku UAS open access repository Theseus, as well as adds a persistent URL to the self-archived version of the publication information in Research.fi, a national portal for collecting and sharing information on research conducted in Finland.
The self-archived version of the publication can be:
NOTE: Save any versions of your publication, because the Turku UAS library may request an unpublished version of your publication for self-archiving!
| Article version | Manuscript submitted to a journal | Author's final version of an article | Article published in a journal |
| Terms | Pre-print, submitted version, author-submitted article. | Post-print, final draft, accepted author manuscript, accepted article, author's accepted manuscript. | Final published article, final published version, version of record, definitive version, publisher PDF, publisher's version, ahead of print, in press, corrected proof, online first, offprint, Epub, forthcoming article. |
| Definition | Not peer reviewed, author's first article manuscript version sent to a journal. | A peer-reviewed version edited by the author based on comments received from peer reviewers and submitted to the journal for publication. No publisher’s logo, page numbers, or final layout. | Final version of the article that has the layout, pagination, logo etc. finalized by the publisher. |
| Version to self-archive in Justus | Normally not self-archived. | Most common version of an article to be self-archived. |
Primarily self-archived if the publisher allows it, or the article is licensed under a Creative Commons licence. |
Source: Tampere University Library, Researcher's guide to responsible and open science
As an author, make sure you have permission to self-archive your publication before it is self-archived:
If needed, you can ask for an English language template for asking permissions by sending an email to julkaisutiedonkeruu@turkuamk.fi.
Turku UAS library verifies and checks publishers' self-archiving policies and permissions for you. Some publishers may require the authors to ask for a permission from the publishers themselves.
When signing a publishing agreement, make sure that you keep the right to self-archive your article in the Turku UAS OA repository. The publishing agreement should allow either immediate open access subject to an APC charge, or self-archiving, either immediately or after an embargo period. For articles written in a project, remember to check the funding agreement for requirements on open access publishing before signing a publishing agreement.
If an author has signed a publishing agreement that transfers all rights to the publisher, self-archiving may be forbidden.
In most cases, you can check the publishers' and journals' copyright and self-archiving policies in the SHERPA/RoMEO service.
Self-archiving (Green OA), or parallel publishing, is a type of open access publishing that has lots of benefits:
Often publishers may require that the self-archived version is openly accessible only after an embargo period. The embargo period starts from the publication date (either electronic or printed publication) depending on which date is earlier. Embargo periods range between 6-36 months.
Open access publications in categories A-E (in the reporting to the Ministry of Education and Culture) receive a weighted coefficient of 1.2 (fully open or self-archived) in the funding model of universities of applied sciences. Paywalled publications receive a coefficient of 1. More information on the benefits of open access.
Read more in Talk magazine (in Finnish), Julkaisuja vapaasti saataville verkkoon – lisää vaikuttavuutta rinnakkaistallentamisella by Liisa Tiittanen.
In scholarly publications, an affiliation is mentioned together with the author’s name. Affiliation refers to the author’s home organisation, higher education institution, or research institution, where the author was employed/studied at the time the publication was created.
It is important the articles you publish contain your name and affiliation Turku University of Applied Sciences or Turun ammattikorkeakoulu, because:
NOTE: An affiliation can include more than one organisation. For example, if your employer is Turku UAS and you participate in a project coordinated by another organisation, both organisations can be listed as your affiliations in the publication.
This guide has Turku UAS's instructions on open access. Among others, the following themes are covered:
Contact our experts on collecting data on publications by email julkaisutiedonkeruu@turkuamk.fi
Contact our experts on open access publishing by email openscience@turkuamk.fi.
We are happy to help!
This resource has been licensed with a Creative Commons Attribution 4.0 International license. It does not apply to photos or videos unless otherwise stated.